News & Past Hot Tips

March 2010

-New MLS Rule: At their March meeting, the MLS Board of Directors approved the following in regards to MLS Remarks. This new rule will take effect on Monday, April 5.

If, in the judgment of the SCWMLS Board of Directors, the information contained in a property profile entered into the SCWMLS system displays content or links to other sources that contain content that is illegal, obscene, indecent, disparaging, discriminating or otherwise offensive, the listing broker shall have 2 business days to remove this content or link(s). In the event that listing broker fails to comply with this obligation, the property shall be deleted from the system by the SCWMLS.

-Expanded Agent Access to Maintain Listings: In the past, the standard agent level security in Paragon allowed agents to add photos, add virtual tours, add associated documents, and modify the map location for their listed properties. These options are available by clicking Listings and Maintain Listings from the Paragon Menu Bar. On Wednesday, security on the following fields were opened up so agents can maintain them on their own listings:

Under the Remarks Section
-MLS Remarks
-Additional Wisconsinhomes.com Remarks

Under the Open House/Tour Section
-Showing Instructions
-Open House Date and Time
-Broker Open House Date, Time and Comments

Please remember that MLS Remarks are limited to information about the property. Comments regarding company or self promotion are not allowed in MLS Remarks.

Also, please note that after the date has passed for an open house or broker open, Paragon automatically deletes the date, time and comments. You do not have to delete past open house information

-If you have a home listed that has a first floor bedroom and/or bathroom, please indicate this under the Barrier Free Feature. Even if you do not consider the property to be “barrier free” in other respects, having a first floor bedroom and/or bath may be “barrier free” enough for certain buyers, such as seniors.

Is There Really a Water View? In response to recent complaints, the MLS Board of Directors clarified the following in our rules regarding photos allowed on MLS listings: No photos of bodies of water are allowed unless the view is visible from the property, or from deeded access.

-To facilitate easier searching for properties that have only one dwelling unit, but are being used for student housing and allow unrelated occupants, a new feature under Terms/Misc has been added for Zoned Multi-Family.

February 2010

-New Open House Y/N Search Option: If you enter an open house date and time for your listing, a yes will automatically be triggered in a new Open House Y/N field. You can now set up auto emails for prospects looking for open houses. The Open House Y/N search field can be found on the Advanced Criteria tab along with the open house date. You can still search by open house date, but dates are not able to be stored in auto searches, hence the reason for the new Yes/No field. The Yes flag will be automatically flipped to No when the open house date is passed.

-Craig’s List Alert: We have received notice that a vacant MLS listed property was again posted for rent on Craig’s List by a bogus party. If you have a vacant property listed, you may want to check to be sure it is not posted on Craig’s List. If you find your property is being advertised falsely for rent, report it as a scam to Craig’s List and request that it be removed immediately.

-Data Conversion and Profile Sheet Changes: On 2/11, three quarter baths were combined with full baths, and Total Baths were replaced with a Full Bath search option (click here for details). If you have prospects that have specified a certain number of bathrooms, you will need to update the criteria for those prospects. A new field for Mailing City (to be used for data exports to websites) and several new features have also been added. Click here for updated profile sheets.

-2009 Tax/Mill Rates are available under Resources on www.scwmls.com.

January 2010

-The MLS requires that closings be reported to the MLS within 10 calendar days of the closing. If a closing is not reported within 10 calendar days, the broker is subject to a late fee of $5 per day up to $25. MLS staff has not gone looking for solds reported late in the past, but in light of recent complaints, we have unfortunately had to re-assign staff to check for solds reported late, and will follow up with late fees of $5 per day invoiced to the broker. In addition, if an office falsifies the closing date to avoid this penalty, that office is subject to a $100 penalty on top of the $5 per day fee. Please report your closings within 10 days so we don’t have to fine you.

-We are grateful to have building contracts included in our MLS data. They are very helpful for appraisers and for Realtors doing market analysis. If you would like to enter your building contract, please wait until after it closes, and then enter it directly into sold (choose sold rather than active). Enter the actual list date, accepted offer date, and closing date. Please note that only building contracts with land included are allowed in the MLS.

If you have a building plan (with land) or a property under construction listed as active, please make sure you update the property characteristics (square footage changes, lower level finish, deck addition, etc.) when they change. If you end up making additions, please remember to update the list price as well. Please note that you must include the estimated completion date for all properties under construction within the first line of the public remarks.

-The MLS Committee makes decisions about changes to Paragon, the keycard system, and MLS rules. If you would like to discuss an item you feel would make our MLS better, please feel free to contact a member of the MLS Committee. Contact information for the 2010 MLS Committee can be found here. MLS staff is also available to discuss MLS services with you, but we recognize that sometimes it is easier to talk to a fellow Realtor.

December 2009

-Central Wisconsin MLS Listings added to WIREX: Listings for the Central Wisconsin MLS (Stevens Point, Marshfield, Wausau, Wisconsin Rapids areas) have been added to WIREX. WIREX now contains listings from Central WI, Metro Milwaukee, Northeast WI and South Central WI MLSs. The WIREX database is available via the login drop down or the MLS Switcher at the top of the Paragon screen.

-Kevin King Returns as RASCW/SCWMLS EVP — We are excited to announce that Kevin King has agreed to come back to serve as the Executive Vice President of the Realtors Association of South Central Wisconsin and the South Central Wisconsin MLS. For those of you who do not know Kevin, he has served as the WRA General Counsel for the last 3 ½ years, and before that was our EVP for 10 years. We are looking forward to having him back! Kevin will be honoring commitments for the WRA through February 15th, and will start as our EVP on February 16. If you have a chance to talk to Kevin, please welcome him back.

-Is there a report that will help me fill out the Fannie Mae Form 1004MC? Yes, after performing a search for comparables, click on Specialty Views and select the Market Conditions Addendum Report.

November 2009

-If you have listed a property that is an REO or will result in a Short Sale, please indicate such by selecting the appropriate choice under the Terms Feature. We often see properties marketed as an REO or Short Sale in the remarks, but the listing does not include this choice under the Features. Most agents use the Feature pick lists when searching, not the Remarks.

-New Advertising Rule: At their October meeting, the MLS Board of Directors voted to incorporate the rule below, which is an extension of a current rule that prohibits members from making statements on their websites that suggest the public has access to the MLS, or can search and view listings from the MLS. This new rule extends the same prohibition to other forms of advertising. Effective November 20th, members are prohibited from making statements to suggest that the public has access to the MLS, or can search or view listings from the MLS, in any from of advertising including print, television and radio.

USE OF THE TERMS MLS AND MULTIPLE LISTING SERVICE: No MLS participant, subscriber, or licensee affiliated with any participant shall, through the name of their firm, their URLs, their e-mail addresses, their website addresses, or in any other way represent, suggest, or imply that the individual or firm is an MLS, or that they operate an MLS. Participants, subscribers and licensees affiliated with participants shall not represent, suggest, or imply that consumers or others have direct access to MLS databases, or that consumers or others are able to search MLS databases available only to participants and subscribers. This does not prohibit participants and subscribers from representing that any information they are authorized under MLS rules to provide to clients or customers is available on their websites or otherwise.

October 2009

Website Reminder: If you have a website that allows the public to search for properties, please double check to be sure the property search button does not say something like Search MLS. MLS rules state, “There should be no statements or graphics that imply the viewer is searching the MLS.”

September 2009

-If you are looking for a quick way to send an email to all your prospects at the same time, click on the Compose E-mail button above the menu bar on the Paragon home page. Click on the To link to pull up a list of your prospects. Here you can either move each email address over separately, filter for just a group of Prospects, or click on All to move them all at once. If you don’t want your prospects to see that you have sent your message to many, you can put your own email address in the To field, and use the Bcc field for your prospects.

August 2009

If a seller is still obligated under the terms of a listing contract, but the property is no longer available to be shown, the property should be moved to a Withdrawn status in the MLS. If a seller is released from their contract before the actual expiration date, the listing should be Expired.

-If you work within a team and would like your team name to be included on the bottom of the customer full reports, email support@wisre.com with your team name. After we add your team name to your member record, you can customize the customer reports by clicking on Preferences, Views/Reports, and the Details tab. Open up the report you would like to change and scroll down to the bottom section in white. Double click on the white box to display the fields you can include. Select My Info – Team Name, which is located a little more than half way down. Highlight this field and click Add. Place a check mark next to the Team Name and next to No Label at the bottom and hit Save & Close. At this point, the Residential report is done. You will need to do this for each class of property. Your personal slogan can also be added in this same fashion.

JULY 2009

-The MLS does not define what is a bedroom. Listing agents should use common sense when calling a room a bedroom. If you are counting a room as a bedroom that is not a typical bedroom (i.e. does not have a closet, is accessible only by going through another room, etc.), PLEASE indicate in the remarks what makes it atypical so that showing agents and potential buyers are informed before a showing.

Advertising Reminder: If you advertise a property for sale on a website such as Craig’s List, you must include your broker’s name as printed on the broker’s license, or disclose the trade name as filed with the Department of Regulation and Licensing, just like you do with print ads. It must be clear that the listing is being offered by a real estate professional and not a private party.

-When pulling up a map search, the map will center to your office address by default. If you would like to change this to another address, click on Preferences, User, Search Options. Check the second box to establish a new default address and click the link to type it in.

MAY 2009

-Important Reminder about Scheduling Showings Via Paragon: When you click on the Schedule a Showing icon within Paragon, a box will pop up with your personal information such as phone number and email. This information is not automatically tied to your member record within Paragon. This is by design so you have flexibility to enter the most appropriate return phone number or email for that particular showing request. The email or phone number as entered will stick until you change it. Because of this flexibility, if you transfer to a new office or change your email or phone number and report that to the MLS to have changed in Paragon, the showing pop up screen will not automatically change; you have to change it. Please glance at this box each time you set up a showing to be sure the email and phone number are as you want them to be. If you need to make a change, simply do so right on that screen.

-Photo Reminder: South Central WI MLS rules require agents to load a photo within 5 days of input for all listings except vacant land, commercial property, and new construction. At their last meeting, the Board of Directors extended this to 7 days. Effectively immediately, if a photo is not loaded within 7 days, the listing agent and his/her broker will be sent a notice giving them 5 additional days from the notice to load a photo. If a photo is still not loaded, the broker is billed $50 and the MLS sends a photographer out to take a photo.

APRIL 2009

Have you ever wanted to be able to fit more on the spreadsheet printout from Paragon? In many cases, the title of a field is larger than the data contained in that field, so when you include that field on a spreadsheet, the column is wider than it needs to be. When viewing the spreadsheet, if you click on Customize you can utilize the check box under the selected fields that says Use Short Label. For example, if you include the field for Fin Above Grd SqFt, and then put a check mark next to that field and then check the Use Short Label box, the header for that field will be condensed to AbvGrdSqFt. You can also take advantage of the option to print horizontally available within the Print window that comes up before a document is sent to your printer. Print boxes can be different from machine to machine, but look for a Preferences option.

March 2009

-Attention Appraisers: Do you need help finding the information you need for the new Fannie Mae Market Conditions Addendum? Click here to register for a free class that will cover how to easily find this information using Paragon.

ShowingAssist Enhancements:
-When clicking on Schedule a Showing, you can now set up showings beginning at 8:00 a.m.
-An option to decline a showing is now available within the standard email request.
-You can now double book yourself for a single timeslot by clicking on Request Showing in the drop down.
-You can opt out of the first acknowledgement email and/or the email stating your request has been viewed. Click on Preferences, User, ShowingAssist, Agent Tab, Advanced Setup.

February 2009

New Lot Size Requirement: At their last meeting, the MLS Board of Directors voted to mandate that listing agents include the number of acres in the Lot Size field for Single Family listings over 2 acres. If you have an active single family listing for which the lot is over 2 acres, please add the number of acres in the Lot Size field if it is blank. The Lot Size field is non-required for parcels under 2 acres, but it is recommended that you include either the number of acres or the dimensions of the lot.

WIREX IS LIVE: You should now see a new drop down box upon login. Choices in this drop down are South Central Wisconsin and WIREX. To use Paragon as you always have, press Enter to select the default of South Central Wisconsin. If you would like to search for listings outside the South Central Wisconsin market (Metro Milwaukee and Northeast Wisconsin) select WIREX. You can also switch between South Central and WIREX after logging in by clicking on the MLS Switcher at the top of the screen. Click here for a pdf flyer about WIREX.

January 2009

-New Cumulative Days on Market Field: A new days-on-market calculation has been added to Paragon that will allow users to see the cumulative time a listing has been on the market. When a new listing is entered, Paragon looks to see if a listing with the same address had expired or was withdrawn in the last 30 days. If a previous listing, meeting these criteria (same address, expired or withdrawn in the last 30 days) is found, Paragon will look at the days on market for that listing and begin counting from there. The Days on Market (DOM) calculation, showing the time on the market for just that MLS number, is also still available. Not all listings in Paragon will have a CDOM. The Cumulative Days on Market is available for listings added or changed since this new calculation became available on 1/1/09. It is unfortunately not possible to go back in time to trigger a CDOM for all listings in the database. In addition, we have opted to not turn CDOM on for vacant land listings, as often times the street address is not complete. You will find the Cumulative Days on Market on the bottom of the Agent full report along with the Days on Market, and on the Property History report.

-On the Showing Instructions tab within the add/maintain listing process, you will find a field for Showing Instructions. These instructions automatically load to the ShowingAssist program under the Schedule a Showing icon, and are included on the Showing Setup Report. The Showing Setup Report can be found under Multi-Up Views and is a nice report to work off when setting up showings. Click here for a sample.

December 2008

-A single family property can only be entered as a condo if it has condo documents, a shared wall, or a monthly maintenance fee associated with the property. A condo can only be entered under the single family class if it is a stand-alone or a half-duplex. At their last meeting, the MLS Board of Directors voted to also require that all condos entered in the single family class must include the condo fee within the first line of the public remarks. Please keep in mind that if your single family property qualifies for inclusion in condo, or if your condo property qualifies for inclusion in single family, it first must be entered in its primary class.

-PLEASE include seller concessions within the Points Paid/Seller Credits field when closing a listing in the MLS if seller concessions were given. Starting April 1, appraisers will have new requirements regarding the details of seller concessions.

-Additional choices under the Terms feature have been added within Paragon for Short Sale and Bank Owned. Please modify your listings if one of these situations applies. These features will be included on the spring profile sheet revision.

November 2008

-As recently clarified by the MLS Board of Directors, in order to create a new listing with a new MLS number in the MLS, you must draft and have your seller(s) sign a new listing contract. If you are relisting a currently active listing before its expiration date, you also need to secure an amendment to expire the original listing early. MLS requirements for a new listing are not met by an amendment requesting a new MLS number.

-Have you Tried the Slide Show in Paragon? If you click on a photo within Paragon, a slideshow of all the images for that property will display. If you have never done this, give it a try. It’s pretty cool. You even have the ability to maintain photos for your listings via this slide show, which is a nice time saving feature.

October 2008

-Are your listings being missed in a search? When filling out the MLS profile sheet, please check every item that applies as you never know when the perfect buyer is looking for something slightly unusual that your listing may have. Also, school names are often used in searches, so please do not select “Call School District” unless the school district cannot provide you with the school names.

-4th quarter MLS dues will be billed in October. Offices can check their agent roster for a list of active agents that will be billed. From the Paragon home page, click on Membership and either the Agent or Membership Roster. If there are agents or administrative staff listed as active that are no longer with your company, please email support@wisre.com.

September 2008

-School Reminder: Please double check to be sure the schools have not changed for your active properties. A few examples of new schools are Olson Elementary in Madison and Creekside Elementary in Sun Prairie.

August 2008

-New Feature Choices: Additional choices under the Terms feature have been added for Short Sale and Bank Owned. Additional choices under the Waterfront feature have been added for No Motor Lake, No Wake Lake, and Water Ski Lake. Please modify your current listings if appropriate.

-Blast Agent E-Mails from Paragon: By design, your Paragon system does not have the ability to blast email other agents. It has been determined that this feature would not be popular with most agents. If you would like to notice other agents of an upcoming open house or a broker open, please enter this information within the listing itself.