News & Past Hot Tips

If your company uses ShowingTime Appointment Center, you can run target market analysis by location for the number of showings within price ranges. Click here for a 1 minute overview. This report can be found at the bottom of the Reports menu within ShowingTime Appointment Center.

If you are marketing your delayed listing to the public (for example, as coming soon or by placing a sign in the yard), you must input that listing in the MLS within 1 business day of when marketing begins. If you are not yet marketing to the public, you have 4 calendar days to input the listing in the MLS. Your listing can be entered with the status of Delayed, or as Active with a note in the first line of the public remarks as to when showings will begin. If you miss the input deadline, there is a $100 per day fine if you are not advertising, and a $500 per day fine if you are advertising.

If you have a buyer requesting to be in a specific school district, do not simply search by the municipality or mailing city you think is serviced by that school district, but rather use the School District search field. There are many instances where school districts span several municipalities and mailing cities, and it is easy to miss listings if you are not aware of all of them. For example, the school district of DeForest spans six different municipalities and seven different mailing cities. If you limit your search to the Village of DeForest, you would miss over 50% of properties serviced by the DeForest School District.

If you have a property in the status of Delayed, or as Active with a note that the property is not yet ready for showings, no showings to potential buyers are allowed for anyone. This includes virtual showings and virtual open houses hosted on Facebook Live, Zoom, Goggle Meet, Face Time, etc.

A virtual showing or a virtual open house is a real-time (live) showing, conducted virtually via live stream for a potential buyer or a group of potential buyers. Typically, this live video features a tour of the home, allows dialog between the agent and the buyer(s), and allows the buyer(s) to request to see what specifically interests them. This is different than a virtual tour, which is a pre-recorded slide show or video hosted online and available to watch any time.

If the only service that is not being provided by the listing broker for a particular listing is that of holding earnest money, that listing is not a limited service listing. We have clarified this via an update to our Disclosure Form for Limited Service Listings.

Photos loaded into Paragon should not contain office/agent names, logos, or contact information. Please take photos from an angle to avoid your for sale sign, or from an angle such that your sign is not readable. If this is not possible, please edit your photo to blur or cover the sign before loading it into Paragon. This rule extends to unbranded virtual tours loaded into Paragon as well.

When a listing agent advertises a set date for review of, consideration of, or response to an offer, please understand that the seller is free to change that date at any time without notice. It is best to submit your offer in a timely manner, and not wait until the deadline.

Agents with basic Realtor level access now have the ability to add partial listings via the Listings menu. This new option will streamline the add listing process by allowing agents to directly key in listing data as opposed to filling out profile sheets. Partial listings can then be reviewed and saved as live listings by users with office administrative access. This functionality was being done by some agents under the CMA Subject Property option, but there were some limitations, such as the inability to add documents and poor workflow when converting a subject property to a sold comp.

When entering a partial listing, an agent should make note of the partial listing number assigned to pass on to their office listing administrator, along with any documentation required by their office. If the listing should be entered in a status other than Active, that should also be noted. Administrators can then pull up the partial listing to complete under Listings – Maintain Partials.

A Few Tips:

• Selecting Tax Autofill will pull in data from public records.
• Select Save As Partial Listing and select Continue Input to load photos & documents. You can select to save as a partial several times along the way to save your work.
• Before handing off to your administrator, click Save Listing to trigger input rules to make sure you have not missed any required information. Click the red triangle to jump to the field that contains missing information. Status will be entered by your administrator.

If you are still sending your clients legacy auto emails, please consider upgrading to Collaboration Center. Collaboration Center gives your clients access to their own website where they can save and organize their favorite, possible and rejected listings. Click here to view an instructional video on Collaboration Center.

To accommodate virtual open houses, we have added a new field for the link to the live virtual open house session. This new field can be found within Listing Add/Maintain, directly before the Open House Date and Time fields. Public website providers such as Zillow and Realtor.com are now pulling info for virtual open houses from our new link, and are removing all URL links as previously added to public remarks. Please note that Realtor.com allows virtual open house links only if they are set up on the following platforms: Zoom, GoogleMeet/Hangouts, Webex, BlueJeans, Join.me, Zoho meeting.

Help with listings: listings@wisre.com
Help with Supra: keys@wisre.com
Help with Paragon: support@wisre.com
Help with billing & anything else: mls@wisre.com

– Offer to Purchase: The WRA has created Addendum CV to assist you in addressing closures of government entities/settlement service providers as well as required isolation of parties to the transaction.

– Show Date Now Optional: The Show Date is now optional for properties in the status of Delayed. The requirement to enter a Show Date for Active listings currently not available for showings has been removed. If you have an Active listing for which the seller has requested to suspend showings for an unknown period of time, simply add NO SHOWINGS in the first line of the public remarks. If you are comfortable with a date showings will be allowed, please enter it.

– Virtual Showings: Consider sending an email to your buyers letting them know you are willing to show them property virtually. If a seller is allowing showings, you can use your smart phone and an app such as FaceTime, Zoom, GoToMeeting, JoinMe or Skype to take your buyer on a live virtual tour. Here is a resource from ShowingTime on setting up virtual showings.

If directed by the listing office, click the action link  on the agent full detail report to facilitate an electronic earnest money transaction.

Click here for more information on TrustFunds.

The iPhone operating system 13 allows you to select to enable Bluetooth by app. If you are having difficulty using your Supra eKEY, make sure both the overall Bluetooth for your phone is enabled, as well as the Bluetooth for the Supra eKEY. To find this setting:

1. Go to the iPhone Settings
2. Tap Privacy
3. Tap Bluetooth
4. Find Supra eKEY, and change the permission

Beginning with 2020 sales, if a team participates on the sale side of a transaction, and is registered as a team in the MLS, the listing office must record the sale under the team record. If the team has opted not to register, and does not come up on the list of sale agents within Paragon, you still have the option to record either the team lead or the team member assisting the buyer. Team names are required to include the word Team or Group, so it will be more evident, when reviewing productivity, if an entity is an individual or a team.

Teams now have an option to be recognized within Paragon. If you currently work within a team, click here for information on setting up your team within Paragon.

MLS Statement 8.0 – NAR Clear Cooperation Policy – Effective March 1, 2020

When an agent joins the MLS, a very basic agent profile is set up on Realtor.com. Realtor.com relies on agents to claim and maintain their profiles, and therefore does not pull any agent changes from the MLS. If you register a new email address or phone number with the MLS, Realtor.com does not update your profile with these changes automatically. Agents need to login to their profile to make any agent changes, including adding a photo. Here are 2 links that will help you maintain your Realtor.com profile:

• Setting up your profile
• How to add or update your profile photo

The following changes/additions have recently been made to listing data we collect:

• The size of the public remarks field was increased from 650 to 800 characters.
• The size of the Items Included field was increased from 150 to 275 characters.
• For Single Family listings, we have added a required field for Total Full Garage Stalls. We have automatically filled this field for all Active, Pending, and Delayed listings from data in the Garage feature. If your listing has a single feature selected for 1 Car, 2 Car, or 3 Car, that data was automatically copied to this new field. If your listing has no garage, more than a 3 car garage, or multiple garages, you will need to enter this data manually.
• Garage was added to the Other Room pick list. This will allow you to include garage dimensions if you would like. This will be a great way to bring attention to oversized garages, but will not require an entry if your listing has a standard garage.
• An additional field has been added for a second unbranded virtual/video tour.
• Aquaculture has been added as an option under the Farm Feature pick list.